Event checklist

A complete base, organised by deadline. Tick items, add your own, and find it all again next visit.

Tools

This checklist is a general base that fits most events. Make it yours: remove what doesn't apply, add what does.

0
Done
35
Left
35
Total

0% of your planning is wrapped up.

12 months before

0/5
  • Set the date (and a backup date)
  • Define the overall budget
  • Estimate the guest count
  • Visit and book the venue
  • Choose the style and mood

9 months before

0/5
  • Book the caterer and taste the menu
  • Book the photographer
  • Decide whether to hire a wedding / event planner
  • Book the DJ or band
  • Build the guest list

6 months before

0/5
  • Book decoration and flowers
  • Choose and order the outfits
  • Order the cake
  • Book the videographer
  • Arrange guest transport

3 months before

0/5
  • Send the invitations
  • Book hair and make-up (with a trial)
  • Sign off the final menu
  • Rent furniture, tableware, marquee
  • Prepare the playlist and key moments

1 month before

0/5
  • Chase guests who haven't replied
  • Draw the seating plan
  • Write the hour-by-hour run sheet
  • Plan the final balances to settle
  • Organise the rehearsal if needed

The week of

0/5
  • Reconfirm every provider (exact time and place)
  • Send the run sheet to all providers
  • Pack the emergency kit (thread, pins, plasters, charger)
  • Check the forecast and trigger plan B
  • Set aside cash for tips and extras

The big day

0/5
  • Receive the deliveries
  • Supervise set-up and decoration
  • Appoint someone to welcome guests
  • Hand over the must-have photo list
  • Hand off the logistics and enjoy

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